Project 77Virtual Assistance

Overview

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Records

  • Clients
  • Workflows
  • SOPs
  • Tickets

Workspace

  • Tasks
  • Team
  • SLA metrics
  • Saved reports
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Boston small-multifamily
back-office & support operations

Project 77Virtual Assistance
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  • Dashboard
  • Pipeline
  • Queue
  • Schedule
  • Reports
  • Insights
  • Notifications
  • Clients
  • Workflows
  • SOPs
  • Tickets
  • Tasks
  • Team
  • SLA metrics
  • Saved reports
  • Import
  • Settings
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Boston, MA

Project 77

Virtual Assistance — Service Overview

Dashboard

Service delivery across 5 client accounts

6 months12 months

Hours under management

21h/wk

new

3 managed workflows

Open tickets

8

new

0 unassigned

SLA compliance

50%

new

of 2 resolved w/ SLA in range

Avg time to resolve

1.1d

new

5 resolved in range

Reminders & alerts

SLA breaches and at-risk tickets, QBRs overdue, stale pilots, and unassigned work

Tickets turn at-risk past 75% of their SLA window and breached past it; QBRs count overdue after 90 days (or never held); pilots count stale after 6 weeks. At most 3 of any one kind and 8 in total are shown — more may exist behind those caps.
  • QBRLease renewal trackingProject 77 Leasing Ops — managed with no QBR on record
  • QBRNew hire onboardingProject 77 Leasing Ops — managed with no QBR on record
  • SLARent roll spreadsheet cleanupBeacon Realty Group — 2158h past its window
  • SLADuplicate payment flaggedProject 77 Finance & AP — 1797h past its window
  • SLA

Tickets opened vs resolved

Monthly volumes across the selected range

new
840
Oct
Nov
Dec
Jan

Operations

Current ticket and workflow mix, plus the range's SLA outcomes

Tickets by status

Open5In progress3Resolved2Closed3

Workflows by stage

Discovery

Client health

Top clients by live volume — SLA compliance from the range's resolved cohort

ClientOpen ticketsManaged workflowsSLA complianceLast QBR
Project 77 Leasing Ops220%never · due
Project 77 Finance & AP21—Jun 15
Beacon Realty Group20100%—
Project 77 Maintenance Coordination10——
Plumber no-show follow-upProject 77 Maintenance Coordination — 1775h past its window
  • PilotVendor coordinationNeponset Property Partners — piloting for 14 weeks; promote it or call it off
  • PilotVendor dispatch coordinationProject 77 Maintenance Coordination — piloting for 13 weeks; promote it or call it off
  • Feb
    Mar
    Apr
    May
    Jun
    Jul
    Aug
    Sep
    OpenedResolved

    Resolution rate: 38% of the 13tickets opened in range are resolved (recent months read low — fresh tickets haven't had time).

    Avg resolution time by category

    Tickets resolved in the selected range

    Finance (1) — 1.0d
    Leasing admin (2) — 1.6d
    Maintenance coord (1) — 1.2d
    General (1) — 6h

    SLA performance

    Open tickets past or approaching their window; met vs breached from the range's resolved cohort

    Open the at-risk queue →
    6 open past due0 at risk1 met in range1 breached in range
    Open past dueLowMediumHighUrgent
    Finance0021
    Maintenance coord0010
    HR0100
    General1000

    Response-time SLA is untracked — tickets carry no first-response timestamp; compliance is measured on resolution only.

    Open-ticket aging

    Time since opened, current queue

    ≤ 2d — 0
    3–7d — 0
    8–14d — 0
    > 14d — 8

    Workflow throughput

    Pilots started in range: 5 — 3 promoted to managed

    21hper week
    • Finance10h/wk
    • Leasing admin8h/wk
    • HR3h/wk

    Managed hours added, by pilot-start month

    Team load

    Open tickets + managed workflows per assignee (current)

    Jordan Lee — 3 tickets, 1 workflow
    Riley Chen — 2 tickets, 1 workflow
    Casey Kim — 2 tickets, 1 workflow
    Morgan Diaz — 1 ticket, 0 workflows
    2
    Workflow mapping2
    Pilot2
    Managed2
    QBR1

    SLA met vs missed

    Met1Missed1
    Neponset Property Partners10——